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A NON-PROFIT GALLERY FOR THE VISUAL AND PERFORMING ARTS
Exhibition Guidelines

Zero East 4th St., Richmond, VA 23224 Tel: (804) 232-6464 Fax: (804) 232-6465
Regular Hours: Tues.-Sun. 12-4pm and by apppointment    Website: www.artspacegallery.org


Artspace Exhibition Guidelines

All artists who have been selected for exhibition at Artspace must observe the following guidelines in presenting and hanging their show. The purpose of the guidelines is not to enforce uniformity, but to create a certain aesthetic consistency and a professional atmosphere of quality and attention to detail. We recognize that, depending on the nature of the works exhibited, certain of the guidelines may not always apply. If you anticipate that your show will require departure from the guidelines to any significant degree, you must discuss this with Artspace before hanging the show. If you seek guidance on hanging the show, feel free to contact your Artspace Liaison or Artspace's Exhibition Committee for suggestions. (See Contract for your Liaison and the Exhibition Committee contacts).

The art works presented must be consistent, in nature and in quality, with the works presented in exhibition proposal. If, in Artspace's sole judgment, they are not consistent, Artspace reserves the right to cancel that artist's show. Artspace also reserves the right to cancel the exhibition if, in its judgment, the guidelines below have not been followed. Cancellation may occur as late as the day the show is scheduled to open.


1. Uniqueness of Show.
The body of work in the exhibition should not be work that has been previously exhibited in Richmond or the Greater Richmond Metropolitan Area. Artspace's mission is to bring new work to the area, not work previously shown.

2. Gallery Usage.
It is the policy of Artspace that all galleries will be in use each month. Any exception to this policy requires approval by the Exhibition Committee. Artists may not unilaterally elect to leave a gallery empty.

3. Gallery Fee.
This fee is designated according to gallery and is necessary to assist Artspace in covering its monthly operating expenses. The fees vary according to the size of the gallery. They are (non-members' fees appear first, members second): Helena Davis Gallery $125/$100; Frable Gallery $125/$100; Main Gallery $300/$250. See Floor Plan for square footage and wall space in each gallery.

4. Artspace Liaison.
Each show is assigned an Artspace Liaison who is a member of Artspace. If one of the exhibitors is an Artspace member, that person is the Liaison. The Liaison is available to answer questions at any time after you have been placed on Artspace's exhibition schedule. When the show is being hung, the Liaison will provide access to the gallery or make arrangements for access.

5. Publicity.
Each artist is responsible for submitting publicity information to the Artspace Administrator for use in publicizing the show. This information will be used for preparing press releases to the local media and in preparation of the show invitation. Submit images and text for designing the invitations to the gallery administrator, at the gallery address.

6. Show Invitation.
Artspace will prepare 2,000 glossy postcards with a full-color image of each artist's work (unless a group exhibition), provided the artist has sent Artspace an image no later than two (2) months prior to the show's opening. Acceptable image formats include digital files (.jpg or .tif) of at least 150 dpi, photographs up to 8" X 11" in size, or slides. Exhibitors share equally the cost of the show's postcard (as of September 2008, the cost is $70 per exhibitor). artspace will design and prepare 2,000 copies (1,500 to be mailed to its mailing list, with the remaining for exhibitors' and gallery use) This cost must be paid no later than two months prior to the show.

7. Information on the Artist.
Visitors are often interested in learning more about the artists. Exhibitors are also expected to make information on themselves available for visitors. This may be as simple as a resume, with current address and phone number, or as elaborate as a notebook containing artist's statements, reviews, brochures, lists of other exhibits, etc. Artspace will provide a notebook for the artists' use if you wish to present the information in notebook form.

8. Hanging and Taking Down Show.
In the Exhibition Contract, each exhibitor is given precise dates for his or her show, the date of the opening and the dates for hanging the show and taking it down. Works may not be removed from the gallery until the end of the show.

9. Presentation of Artwork.
All artwork must be presented in a professional manner, e.g., any frames, matting, pedestals, etc. must be acceptable to Artspace and must present the works in a manner that is consistent with the artist's exhibition proposal. Artists are responsible for labeling and numbering their works. It is the artist's decision whether the wall labels contain numbers only or numbers and titles. Price may not be included on the wall labels.

10. Price List/Inventory for the Show.
Artists are responsible for providing a price list identifying the works by number, title, size, media and price. A minimum of 300 copies should be available in the gallery for the opening and visitor's use throughout the show. This list should be available by noon on Thursday, the day before the opening.

11. Works for Sale.
The majority of the work must be for sale in each show, unless otherwise approved. It is recommended that no less than half of the works be offered for sale. A price list must be available listing all works shown. If certain works are not for sale, "NFS" may be used. If "POR" (Price on Request) is used, Artspace must be notified of the price for the work prior to the show so that it can respond to a request, if made.

12. Gallery Damage.
Exhibitions may not damage the gallery. Ordinary wear and tear as a result of the show (e.g., holes in walls for hanging, debris and dirt from installations, etc.) must be repaired by the exhibiting artist after the exhibition is removed and prior to installation of the next exhibit, unless otherwise notified by the gallery. Artspace will provide the materials for repair and clean up.

13. Artspace's Commission.
Artspace receives a commission on all sales made as a result of the show, even if they occur after the show. In other words, if the purchaser sees a work in the show and decides to purchase it within the three months following the show, Artspace should receive its agreed-upon commission (1/3 of the sale price for non-member exhibitors; 1/4 for member exhibitors). Any known violation of this policy will result in the artist's losing future exhibition privileges at Artspace.

14. Costs to Artspace.
If the artist's failure to follow any of the above guidelines results in additional expense to Artspace, Artspace will bill the artist accordingly. The artist's full inventory of works will not be released to the artist until the bill is paid. In other words, Artspace will retain a work or works as collateral, according to the amount owed, until the bill is paid.

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